Vendor FAQs

Onsite Registration:

Exhibitors and Consultants can pick up name badges at the Conference Registration Desk located outside the Bristlecone Ballroom on Level 1. Early vendor registration opens (no setup) on Sunday from Noon - 8:00 p.m., so badges can be picked up for the Opening Reception that evening from 7:00 - 9:00 p.m.

The Exhibit Hall will be open for booth setup between 8:00 a.m. to 4:00 p.m. on Monday. GES will be onsite to assist with setup.

Teardown is on Thursday from 1:00 - 6:00 p.m.

NAME BADGES are required at ALL ILTA SESSIONS, THE EXHIBIT HALL and ALL NETWORKING EVENTS during the general conference, which begins officially on Sunday evening.

Activities in the Exhibit Hall:

Exhibit Hall Networking Event on Monday, 7:00 – 9:00 p.m.:

Bristlecone Exhibit Hall is the location of the Exhibit Hall Networking Event, Viva ILTA!, where members can meet with our exhibitors and get acquainted with their products. BTW, this is a ticketed event. All badge holders will receive a ticket at registration. Guest tickets are available for purchase.

Exhibit Hall Grand Opening:

Scheduled for Tuesday at 10:00 a.m.

Play Vendor Bingo!

Vendor Bingo is ILTA's popular game that attracts conference attendees to the Exhibit Hall. Each conference attendee is given a bingo card with a square corresponding to each exhibitor booth. Each exhibit booth is given a stamp to validate the bingo card. Conference attendees are encouraged to visit each booth to acquaint themselves with our exhibitors and get their card stamped. To get the card stamped, the attendee must answer two questions posed by each exhibiting company. Bingo cards will be collected and screened for completeness on Thursday morning. Attendees congregate in the Exhibit Hall for the drawing, which is scheduled at 11:45 a.m. on Thursday.

Dessert in the Exhibit Hall:

Attendees will have Dessert Tuesday and Wednesday in the Exhibit Hall.

Long Session Breaks in the Exhibit Hall:

Coffee Breaks are an hour in the morning and afternoon on Tuesday and Wednesday (10:00 – 11:00 a.m. and 2:30 – 3:30 p.m.).

We Love the Night-Life:

See Networking Events for details of our social events. Exhibitors and consultants are welcome to join in the fun and network with attendees.

Fun in the Sun:

There are a few recreational events in store - see Recreational Events for details.

The Family Plan:

Spouse and Guest Get Together:

See Spouse/Guest Event Info for details. 

Policy Regarding Minors at Conference Events and Venues:

It is our policy that no minors are allowed in any conference event or venue that is provided by ILTA: the exhibit area(s) and/or product demonstration venues, meals, social events, receptions and educational sessions.


Exhibitors and consultants are welcome to attend all EDUCATIONAL SESSIONS, with the following caveats: (1) While we don't restrict attendance at sessions, we do ask that you allow our member registrants priority in seating. Many of them register for conference based on the content of these sessions. (2) Speakers have the right to request that no vendors be in the room during their presentation. In past years, we have seen this happen when vendors showed pre-released software, etc.

Purchased MEAL TICKETS are included in your company's registration packet and are color coded for the daily meals and social events. YOU MUST PRESENT A TICKET TO BE SERVED. Gratuities are included in your registration fee. The tickets are good ONLY at the ILTA sponsored event printed on the front of the ticket. TICKETS ARE NOT redeemable for food or drink purchases on property outside of the event. If you need to purchase additional meal tickets you can purchase them at the ILTA Conference Registration Desk. ILTA accepts Visa, MasterCard and American Express.

THE ILTA GLOBE, our conference newsletter, will be available at breakfast each morning of conference. It will contain any schedule changes, ILTA news and announcements.

A SECURITY GUARD will patrol the Exhibit Hall from Monday at 9:00 a.m. to Thursday at 6:00 p.m. You must have your badge to be in the Exhibit Hall.

SMOKING IS PROHIBITED in ALL SESSION ROOMS AND EXHIBIT AREAS AT ALL TIMES. We also ask that you turn off (or set them to vibrate) cell phones, pagers and other noise-making devices during all sessions.

Dress Code:

Jackets, ties and dresses are definitely NOT on the agenda. Prepare for a great networking experience in a casual atmosphere. If you plan to dine at the hotel's restaurants outside of ILTA activities, please inquire with the hotel as to proper attire in their facilities. Be comfortable!

ILTA OFFICERS, CONFERENCE COMMITTEE MEMBERS AND SPEAKERS can be identified by colored ribbons on their badges. Please contact those individuals if you need assistance during conference.